Last updated: April 2026
Fieldfare is a multicurrency invoicing and expense tracking tool for freelancers. This policy explains what data we collect, why, and how we handle it. It's written in plain English — if anything is unclear, email us at [email protected] and we'll explain.
What we collect
When you create an account and use Fieldfare, we collect:
Account information — your name, email address, business name, and address.
Financial data — invoices you create, expenses you import, payment records, and bank details you enter for display on invoices.
File uploads — invoices, receipts, and similar documents you upload for features like onboarding extraction and receipt scanning. See "How we use AI to process uploaded files" below.
Usage data — which pages you visit and features you use, collected via PostHog in cookieless mode. No tracking cookies are used.
We do not collect your password. Authentication is handled by Supabase Auth.
Why we collect it
To provide the service — your financial data powers invoicing, expense tracking, and P&L reporting.
To process payments — Stripe handles subscription billing for paid plans.
To extract data from files you upload — certain features use the Anthropic Claude API to read details out of invoices and receipts you provide. See below.
To improve the product — anonymous usage analytics help us understand which features matter and where people get stuck.
How we use AI to process uploaded files
Fieldfare uses the Anthropic Claude API to extract structured information from certain files you upload. This currently includes the invoice you provide during onboarding (used to pre-fill your business and, optionally, your first client's details) and invoices uploaded when adding a new client from the dashboard. On paid tiers it will also include receipts and bills you upload for expense tracking.
When you upload one of these files, its contents are transmitted to Anthropic, processed once, and the extracted data is returned to Fieldfare. We do not retain the original file after extraction completes. The resulting structured data (fields like business name, address, amount, date) is stored as part of your account data.
Anthropic acts as a sub-processor for this purpose and is based in the United States. By using these features you consent to the transfer of the file contents outside your country of residence. We do not permit Anthropic to use your data to train their models. Anthropic's privacy terms are available at anthropic.com/legal/privacy.
Anthropic retains API inputs for up to 30 days for abuse monitoring, after which they are deleted.
Third-party services
Your data is processed by the following services:
Supabase — database, authentication, and file storage (for uploaded logos and images). EU hosted.
Stripe — payment processing and subscription billing. Handles your card details directly; we never see or store them.
Anthropic — AI extraction of data from files you upload, as described above. US hosted.
PostHog — product and web analytics. EU hosted. Cookieless mode — no tracking cookies.
Railway — backend application hosting (the Fieldfare API).
Vercel — frontend application hosting (the Fieldfare web app).
Resend — sends transactional and onboarding emails on our behalf.
Ghost — newsletter delivery for subscribers who opt in.
Affiliate links
Fieldfare participates in affiliate programs with certain third-party services, including Wise. When you click an affiliate link on our site or within the product — for example in a provider comparison recommending a payment service — you are redirected to that third party's website via their affiliate network. The third party or their affiliate network may then set cookies on their own domain to attribute any sign-up or qualifying transaction to Fieldfare, which allows us to receive a commission.
These cookies exist on the destination service's domain, not ours. Fieldfare does not set, access, or control them, and does not place any tracking on our own domain as part of this. We typically receive only aggregate confirmation that a referral resulted in a sign-up or transaction, not information that personally identifies you.
We disclose our commercial relationship next to any affiliate link. You are never required to use our affiliate links to access these services.
Data retention
Your account and financial data is retained while your account is active. If you delete your account, we delete your data within 30 days.
Files you upload for AI extraction are not retained by Fieldfare beyond the processing call. The extracted data (the fields we read out of the file) is stored as part of your account data.
Analytics data is retained per PostHog's standard retention policy.
Your rights
Under GDPR you have the right to access, correct, delete, and export your data. You can export your invoices and expenses as CSV files directly from the app. For any data requests, email [email protected].
You can unsubscribe from onboarding emails at any time using the link in each email. Transactional emails about your account (invoice confirmations, payment receipts) will still be sent as they relate to the service.
Cookies
Fieldfare uses only strictly necessary cookies for authentication sessions. We do not use tracking cookies, advertising cookies, or any third-party cookies, and we do not run analytics that rely on cookies. No cookie consent banner is required.
Third-party services linked from Fieldfare — including affiliate partners and the payment providers we compare — may set cookies on their own domains when you visit them. These are governed by those services' privacy policies and are outside our control.
Security
All data is encrypted in transit via TLS. The database is hosted in the EU. Access to production systems is restricted.
Children
Fieldfare is not intended for users under 18.
Changes to this policy
If we make material changes, we'll notify you by email. Minor wording updates won't trigger a notification.
Contact
For any questions about this policy or your data: [email protected]
This policy is written in plain English. If anything is unclear, email us and we'll explain.